Performance Audit of the Kansas 911 System

The following documents are available for firms interesting in bidding on a performance audit of the Kansas 911 system.

Note to bidders:The due date for pre-bid questions has been extended, as outlined below. All other important dates did not change, and are listed for easy reference.

Bid Documents

  • Invitation for Bids document (download)
  • Firm qualifications document (download)
  • Key Bid Dates

  • Pre-Bid Questions Due (in writing) May 16, 9:00 a.m.
  • Pre-Bid Conference May 23, 1:00 p.m. in room 118-North of the Statehouse
  • Bid Closing June 6, 12:00 p.m.
  • Bid Opening June 6, 3:00 p.m. in room 118-North of the Statehouse
  • Bid Award TBD
  • Pre-Bid Conference

    The pre-bid conference for the Performance Audit of the Kansas 911 System was held on Wednesday, May 23, 2018. Following are the questions and answers from the pre-bid conference, along with an update on Kansas’ current system:

    1. Section 4.3.2. asks for a determination of whether moneys received by PSAPs are being used appropriately and to collect expenditure data for 2016-18. Does the data currently exist in a central location and is it available or does it need to be obtained directly from each PSAP? The Council can make available itemized expenditure reports for all PSAPs for 2016. We are still working at collecting the expenditure reports from a few PSAPs for 2017. We can make the data available in electronic format. Additionally, beginning with 2016 expenditure reports, the Council has randomly selected 5 of the reported expenditures from each PSAP and required submission of invoices supporting those expenditures. The Council could make this data available to the Auditor for their randomly selected PSAPs.

    2. Since calendar year 2018 has not ended yet, will only years 2016 and 2017 need to be examined? The Council operates on a calendar year basis. Therefore, the evaluation of whether money’s received by PSAPs pursuant to the Kansas 911 act are being used appropriately (as described in section 4.3.2 of the IFB) should cover calendar years 2016 and 2017.

    3. Section 4.3.4. asks for a determination of an appropriate amount of management reserve funding using projected annual revenue and expenses. Is there a predetermined number of years the projection and reserve should cover? The Council currently projects on a 5 year basis.

    4. Section 4.3.5. asks for a review of Council staffing studies. How many studies have been performed? When was the last study performed? The Council has conducted 2 internal staffing studies. The last and most comprehensive was performed on or about November 17, 2017.

    5. Section 4.3.6. asks for an examination of council related expenses. What time period should be covered in the examination? Calendar years 2016 and 2017.

    Update on Kansas’ System, from Scott Eckberg, NG911 Coordinator:

    Kansas began the migration to next generation 911 in February of 2015 by signing a contract with AT&T to create a hosted 911 call handling solution statewide. The first PSAP came on to that system in August of 2015. Since that time, 82 PSAPs are on the system, and numbers 83 and 84 will come on to the system next week. There are 7 in the install queue waiting to come on yet this year. About 10 PSAPs remain unscheduled. These numbers exclude the PSAPs in the MARC regions - a Kansas City metro area and five or six counties in Missouri. (The Council doesn’t view them as being eligible to come on to the statewide system because of the Missouri connection.)

    ATTs ESI net will allow picture, video, etc. to be added to the system. The first PSAP was put onto this system in April, 2018 and more will follow. Kansas out in the lead as far as the nation goes.

    Statutory Language for Section 4.3.6 of IFB

    The Governor recently signed Senate Bill 260 containing a new audit provision for 2018 for the 911 audit. The relevant portion is shown here. The full bill is here. This new requirement is the basis for the IFB Section 4.3.6.

    Bid Opening

    Opening of Bids to Conduct the Performance Audit of the Kansas 911 System

    Wednesday, June 6, 2018
    3:00 pm Central Daylight Time (Chicago, GMT-05:00)
    Room 118-N of Statehouse in Topeka, KS

    Join by phone
    1-415-655-0002 US Toll
    Meeting number (access code): 802 921 792

    Contract Award Meeting

    Wednesday, June 20, 2018
    11:45 am Central Daylight Time (Chicago, GMT-05:00)
    Room 118-N of the Statehouse in Topeka, KS

    Join by phone
    1-415-655-0002 US Toll
    Meeting number (access code): 807 990 898